Setup Coordinator Planning Calendar      
 

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WHEN TO DO

TASK NOTES  
MONDAY of Meet Week    
  Email Ernie Kuster to set up kids to help Thur  (10) 9:45-11:00, Fri (10) 9:45-11:0
TUESDAY of Meet Week    
     
WEDNESDAY of Meet Week    
  Golf Cart to Track  
  Hurdle Crew Badges Prepare Hurdle Crew badges and instruction sheets
  Signs Setup

 

Keep Signage to a bare minimum.
These are the key signs to have in place for the meet:

1. Small Venue Identifying Signs hung on Horizontal Jumps, High Jump and Pole Vault tents. Use tape or clips to attach signs
2. Large triangle Athletes Only Sign on ground at Entrance to Jumps area
3. Athletes Only Sign at entrance to walk walk to Warm-up area. Place two blue Lowe's pails with PVC pipe side by side and hang sign on PVC.
4. Clerk Tent Sign on Clerk Tent
5. Trainer/First Aid Sign on Southeastern Sports Medicine Tent
THURSDAY of Meet Week    
FRIDAY of Meet Week    
10:00-1:00 All large tents are delivered and setup between 10:00 am and 1:00 pm. Classic Event Rental tents (Clerk, Staging and Blue Ridge Cafe)
Groce Funeral Services (Shot Put and Discus)
Anders-Rice Funeral Home (Field Umpire Tent)
  Setup Popup Tents and place chairs, benches and tables as required  
  Setup Water Stations with trash barrels, tables or desks to hold coolers, and boxes of cups  
  Line up Official's Bottled Water Coolers at finish line, add ice and bottled water, and then distribute to locations  
  Fill up Water Coolers for Water Stations and distribute to Water Stations  
Early Afternoon Deliver To Check In All cafeteria totes boxes
Cafeteria Signs Box
     
3:30 Buck to set up cafeteria -20 kids
Coach Kimbrough -10 Jumpers
Whitney -Throwers
Hurdlers: Tents and hurdles
 

Tents & Water Stations 

Tents:   
Arrange to have Funeral Homes and Classic Event Rentals setup tents on Friday between 10 am and 1 pm. This way tents are ready to receive supplies and tables when setup begins at 3:30.

Tent or Venue

Tent Location

Tables

Chairs

Benches
Meet Entrance Ticket Sales   Main Meet Entrance

1 table

2 chairs
 

 
Awards Tent -Admin 10x10 Tent Football field 1 table: 2 chairs  
Awards Tent -Athletes 10x10 Tent Football field     2 Blue benches

Track Umpires Tent

10x10 Tent Along outside of track at Finish Line

1 small table

2 chairs

 
Startline Crew 10x10 Tent Next to Track Umpire Tent 2 tables:   2 benches

Field Umpires Tent

Anders Rice Funeral Tent Beside track near PV

table

4 chairs

 

Clerk Tent

Classic Event Rental 20x20 Large white tent football field

4 tables:

9 chairs

Have positioned at least 75 in from walkway.

Staging Tent

Classic Event Rental 20x30 Large white tent football field

1 small table

 

Soccer benches from field & alum bench from top of steps leading to upper parking lot
Pole Vault Tent 10x10 Tent       ACR Wood Bench
High Jump Tent 10x10 Tent       ACR Wood Bench
Horizontal Jumps Tent 10x10 Tent       ACR Wood Bench
Escort Gate 10x10 Tent Gap in flagging going to finish line for use by Athlete Escorts   chair  
East Track Crossing (for Crossing Guards)       2 chairs  
West Track Crossing (for Crossing Guards)       2 chairs  

Horizontal Jumps Runway #1  Takeoff Board

   

 

2 chairs

 

Horizontal Jumps Runway #2  Takeoff Board

   

 

2 chairs

 
Pole Vault       1 chair  
High Jump       1 chair  

Water Stations:

 

Location of Water Station

Notes Filled Coolers

Table

Trash Barrel

1 Finish Line Area About 50' from finish line on infield 2 Large Metal Soccer Table 1
2 Entrance to Jumps Area   1 Metal Soccer Table 1
5 Staging Tent 2 BRC Desk-Table 1
6 Warm Up Area In Warm Up area 1 BRC Desk-Table 1
7 Discus   1 BRC Desk-Table 1
8 Shot Put   1 BRC Desk-Table 1
9 Awards Area Next to Athlete's Awards Tent 1 BRC Desk-Table 1
PRIOR Get coupons  
Saturday Flags Day  
Sunday Flags Day  
Monday Put Out of Shed Day   Contact Ernie Kuster  
Tuesday Put Out of Shed Day & Signs  
Wednesday Equipment Distribution
Kuster Kids(6-10) 10-11-30,   1-3:00
 
Thursday Equipment Distribution -Fill Water Coolers
Kuster Kids (6-10) 10-11-30,   1-3:00
 
Friday Tents: 10-1:00  
Kuster Kids(6-10) 10-11-30 
 
     

              
              

SPECIAL ASSIGNMENT CREWS
Paste in word for bulletin board sign

 

 

Cafeteria Tables Crew
Rearrange tables for school Monday

HS1: Ethan Blakey

HS2: Taylor Buckner

HS3:

HS4: 

 

HS5:

HS6:

HS7:

HS8:

Results Boards Crew
Home stands side and tennis courts fence

HS1:

HS2:

Banner & Signs Crew
1. Get nippers to cut zip ties from golf cart.
2. From fences, Concession Stand area & all tents, big and little.
2. Roll banners into one or two rolls
3. Place all flat signs on ground next to sheds in neat pile

HS1: Anu Frempong

HS2: Emery Lang

HS3: Carolyn Dietz

HS4: JoJo Kessinger

 

HS5:

HS6:

 

HS7:

HS8:

Clerk Tent Crew
Tote boxes and long tables & chairs to shed

HS1: Olivia Pistor

HS2: Sophie Pruett

 

HS3: Marjani Smith

HS4: Gabby Villa

Pole Flags Crew
Any flag on a pole. Leave flags attached to poles

HS1:

HS2:

HS3:

HS4:

HS5:

 

High Jump & Pole Vault Tents

HS1: Josh Proffitt

HS2: Sam Yoder

HS3: Will Gilkerson

HS4: Sadik Kerout

Horizontal Jumps & Awards Tents

HS1:

HS2:

HS3: Jane Cochrane

HS4: Emma Cochrane

Startline & Track Umpire Tents

HS1:

HS2: 

HS3:

HS4:          

Concession Stand Area Takedown
 

HS1: Snejana Spinache

HS2: Chris Bridges

HS3: Thad McNeil

HS4: Henry Kleisus

 

HS1:

HS2: