Setup Coordinator Planning Calendar      
 

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WHEN TO DO

 TASK NOTES  
MONDAY of Meet Week    
  Email Ernie Kuster to set up kids to help Thur  (10) 9:45-11:00, Fri (10) 9:45-11:00
TUESDAY of Meet Week    
     
WEDNESDAY of Meet Week    
  Golf Cart to Track  
  Hurdle Crew Badges Prepare Hurdle Crew badges and instruction sheets
  Signs Setup

 

 Keep Signage to a bare minimum.
These are the key signs to have in place for the meet:
1. Small Venue Identifying Signs hung on Horizontal Jumps, High Jump and Pole Vault tents. Use tape or clips to attach signs
2. Large triangle Athletes Only Sign on ground at Entrance to Jumps area
3. Athletes Only Sign at entrance to walk walk to Warm-up area. Place two blue Lowe's pails with PVC pipe side by side and hang sign on PVC.
4. Clerk Tent Sign on Clerk Tent
5. Trainer/First Aid Sign on Southeastern Sports Medicine Tent
THURSDAY of Meet Week    
FRIDAY of Meet Week    
10:00-1:00 All large tents are delivered and setup between 10:00 am and 1:00 pm. Classic Event Rental tents (Clerk, Staging and Blue Ridge Cafe)
Groce Funeral Services (Shot Put and Discus)
Anders-Rice Funeral Home (Field Umpire Tent)
  Setup Popup Tents and place chairs, benches and tables as required  
  Setup Water Stations with trash barrels, tables or desks to hold coolers, and boxes of cups  
  Line up Official's Bottled Water Coolers at finish line, add ice and bottled water, and then distribute to locations  
  Fill up Water Coolers for Water Stations and distribute to Water Stations  
Early Afternoon Deliver To Check In All cafeteria totes boxes
Cafeteria Signs Box
     
3:30 Buck to set up cafeteria -20 kids
Coach Kimbrough -10 Jumpers
Whitney -Throwers
Hurdlers: Tents and hurdles		  

Tents & Water Stations 

Tents:   
Arrange to have Funeral Homes and Classic Event Rentals setup tents on Friday between 10 am and 1 pm. This way tents are ready to receive supplies and tables when setup begins at 3:30.

Tent or Venue

 Tent Location

Tables

Chairs

Benches
Meet Entrance Ticket Sales   Main Meet Entrance

1 table

2 chairs
 

  
Awards Tent -Admin 10x10 Tent Football field 1 table: 2 chairs  
Awards Tent -Athletes 10x10 Tent Football field     2 Blue benches

Track Umpires Tent

10x10 Tent Along outside of track at Finish Line

1 small table

2 chairs

  
Startline Crew 10x10 Tent Next to Track Umpire Tent 2 tables:   2 benches

Field Umpires Tent

Anders Rice Funeral Tent Beside track near PV

table

4 chairs

  

Clerk Tent

Classic Event Rental 20x20 Large white tent football field

4 tables:

9 chairs

 Have positioned at least 75 in from walkway.

Staging Tent

 Classic Event Rental 20x30 Large white tent football field

1 small table

 

 Soccer benches from field & alum bench from top of steps leading to upper parking lot
Pole Vault Tent 10x10 Tent       ACR Wood Bench
High Jump Tent 10x10 Tent       ACR Wood Bench
Horizontal Jumps Tent 10x10 Tent       ACR Wood Bench
Escort Gate 10x10 Tent Gap in flagging going to finish line for use by Athlete Escorts   chair  
East Track Crossing (for Crossing Guards)       2 chairs  
West Track Crossing (for Crossing Guards)       2 chairs  

Horizontal Jumps Runway #1  Takeoff Board

    

 

2 chairs

  

Horizontal Jumps Runway #2  Takeoff Board

    

 

2 chairs

  
Pole Vault       1 chair  
High Jump       1 chair  

Water Stations:

 

Location of Water Station

 Notes Filled Coolers

Table

Trash Barrel
1 Finish Line Area About 50' from finish line on infield 2 Large Metal Soccer Table 1
2 Entrance to Jumps Area   1 Metal Soccer Table 1
5 Staging Tent 2 BRC Desk-Table 1
6 Warm Up Area In Warm Up area 1 BRC Desk-Table 1
7 Discus   1 BRC Desk-Table 1
8 Shot Put   1 BRC Desk-Table 1
9 Awards Area Next to Athlete's Awards Tent 1 BRC Desk-Table 1
PRIOR Get coupons  
Saturday Flags Day  
Sunday Flags Day  
Monday Put Out of Shed Day   Contact Ernie Kuster  
Tuesday Put Out of Shed Day & Signs  
Wednesday Equipment Distribution
Kuster Kids(6-10) 10-11-30,   1-3:00		  
Thursday Equipment Distribution -Fill Water Coolers
Kuster Kids (6-10) 10-11-30,   1-3:00		  
Friday Tents: 10-1:00  
Kuster Kids(6-10) 10-11-30  		 
     

              
              

SPECIAL ASSIGNMENT CREWS
Paste in word for bulletin board sign

 

 

Cafeteria Tables Crew
 Rearrange tables for school Monday

    

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Results Boards Crew
 Home stands side and tennis courts fence

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HS2:

Banner & Signs Crew
 1. Get nippers to cut zip ties from golf cart.
2. From fences, Concession Stand area & all tents, big and little.
2. Roll banners into one or two rolls
3. Place all flat signs on ground next to sheds in neat pile

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Clerk Tent Crew
 Tote boxes and long tables & chairs to shed

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Pole Flags Crew
 Any flag on a pole. Leave flags attached to poles

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High Jump & Pole Vault Tents

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Horizontal Jumps & Awards Tents

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Startline & Track Umpire Tents

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Concession Stand Area Takedown
 

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