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Sponsorship Planning Calendar

WHEN TO DO

TASK NOTES  

JANUARY

   
  Begin to Contact Sponsors Begin to contact last year's Blue Diamond, Gold, Silver, Bronze, Event and Friend of the Blue Ridge Classic sponsors for renewal of their sponsorships.
  Contact Printer (Copiers Plus) to confirm they will do programs. Company: Copiers Plus, 4 Olde Eastwood Blvd, Suite 205, Asheville NC 28803
Contact Person:
Wendell Fortner (Branch Manager), Rhonda (Office Assistant)
Phone:
828-298-7337, cell 828-335-7220
Email: wfortner@copiers-plus.com 
Website:
www.copiers-plus.com
Sponsorship/Support Agreement:
Friend of the Blue ridge Classic sponsor. 400 Free programs for ad on back cover that they create and add during printing of programs. Programs have ranged in size from 15 to 30 pages. 8.5x11 with full color cover.
Sponsorship History:
2015-16 700 programs, 2017 400 programs
Notes:
Must receive digital files one full week before BRC. Program files must also be submitted on cd or thumbdrive as separate pages, not as one single file.
  Contact Sponsor: Dick's Sporting Goods. Silver ($500)
Dick's Sporting Goods: Must log in to http://dsgcommunity.sponsorport.com every year and fill out form. Must be done in January
2017 Username: leepantas, PW: olga34.  (Change username and password in 2018)
FEBRUARY-APRIL    
  Request Hi Res file of shirt design for program cover Fine Designs (Assuming Fine Designs has been contacted by Meet Management to once again sell T-shirts at BRC. Contact Coach Honea to confirm)
Request high resolution file of T-Shirt logo from Fine Designs (T-Shirt Vendor) at least two months before BRC.
Tolik Yaroshik  (T-Shirt design artist for Fine Designs)
uafdart@gmail.com

Irina Yaroshik, Marketing Director
678-218-9877   irinafinedesigns@gmail.com
800-966-0737
  Email sponsors for ads Deadline April 1st   
Blue Diamond and Gold: Full page, 7.5"W x 9.5"H
Silver and Bronze: 1/2 page, 7.5"W x 4.75"H
Event: 1/4 page, 7.5"W x 2.5"H
Friend of the Blue Ridge Classic: Logo in program
  Update SPONSOR & VIP Email Pass and convert to PDF VIP & Sponsor Pass
Add new date
  Prepare program Cover  
  Prepare program Contents -Ads due April 1st Add updated schedule if necessary, and meet records. Copy from website since this will be updated yearly by Coach Pantas.
10 DAYS TO GO    
  Email Brian Buckner of Slipstream Timing with Event Sponsors names for meet documents brian@slipstreamtiming.com 423-742-5004
All sponsors
  Email Sponsors with VIP passes VIP & Sponsor Pass
  Deliver program files to Copiers Plus. One page per file. MUST DO ONE WEEK OR MORE IN ADVANCE 400 copies. BW, in 2017, 11"x17" folded. Color cover   
FRIDAY OF MEET WEEK    
  Get programs from Copiers Plus and in protected alcove at meet entrance for Ticket Seller assistant to hand out on Saturday to spectators.  

 

Sponsor Category & Benefits

 

 

Track & Field Meet Sponsor Categories

Ad Size

Contribution

Blue Diamond Sponsor

Full

$3500

Gold Sponsor

Full

$2500

Silver Sponsor

1/2

$1000

Bronze Sponsor

1/2

$500

Event Sponsor

1/4

$200

Friend of the Blue Ridge Classic

Logo

Gifts in kind of donated goods or services

All sponsors have logo and information on BRC website (Home page and  Sponsors page

Blue Diamond Sponsor ($3500)
- PROGRAM: Company logo in color on the front cover of program and full page ad in program.
- SPONSOR ANNOUNCEMENTS: Your company advertisements every 30 minutes during track meet
- WRISTBANDS: Company name on Blue Ridge Classic Athlete Wristbands
- COMPANY TENTS: Space on concession stand pavilion (or field when appropriate) for company tent.
- COMPANY BANNERS: Company banners displayed on stadium field fences

- EVENT SPONSORSHIP of a track & field event
Gold Sponsor ($2500)
- PROGRAM: Full page ad in program.
- SPONSOR ANNOUNCEMENTS: Your company advertisements every 30 minutes during track meet
- COMPANY BANNERS: Company banners displayed on stadium field fences
- EVENT SPONSORSHIP of a track & field event.
Silver Sponsor ($1000)
- PROGRAM: One-half page ad in program.
- SPONSOR ANNOUNCEMENTS: Your company advertisements every 60 minutes during track meet
- COMPANY BANNERS: Company banners displayed on stadium field fences
- EVENT SPONSORSHIP of a track & field event.
Bronze Sponsor ($500)
- PROGRAM: One-half page ad in program.
- SPONSOR ANNOUNCEMENTS: Your company advertisements every 60 minutes during track meet
- EVENT SPONSORSHIP of a track & field event.

Event Sponsor ($200)
- PROGRAM: One-quarter page ad in program.
- EVENT SPONSORSHIP of a track & field event.
Friend of the Blue Ridge Classic (Gifts in Kind of Donated Goods or Services)
- PROGRAM: Company logo in program
- EVENT SPONSORSHIP of a track & field event